Vendor Registration - NWAAPM Fall Meeting 2024

When
18 Oct 2024
8:00 AM - 5:00 PM
Location
University of Washington South Campus Center, located at 1601 NE Columbia Road, Seattle WA

Registration

1) Bronze Level Sponsor – $800.00
2) Silver Level Sponsor – $1,600.00
3) Gold Level Sponsor – $2,600.00
4) Copper sponsorship, NO TABLE – $300.00
For vendors who were unable to obtain a table for this meeting but who want to support the chapter and attend. Your company's name and logo will appear on the agenda and your sponsorship will be recognized from the podium. These registrations do not count towards our cap on total number of vendors. This includes entry for two vendor personnel.

If paying via check, please send vendor sponsorship checks to:
Attention: Dr. Sarah Geneser
UW School of Medicine
Department of Radiation Oncology
1959 NE Pacific St., Room NN136
Seattle, WA 98195
Box 356043
Phone: 206.598.0929

Registration is closed

When: Friday, October 18th

Vendor Registration Opens: 12 AM the morning of August 15th

Where: University of Washington South Campus Center, located at 1601 NE Columbia Road, Seattle WA

Agenda: Agenda for the meeting is available: 2024 Fall NWAAPM Agenda.pdf .

Speaker and Vendors Dinner: Cafe Flora, 2901 E Madison St, Seattle, WA

Post-Conference Gathering: Shultzy's Bar and Grill, 4224 University Way NE, Seattle, WA

Hotel Information: There is not a reserved hotel block for this meeting, but there are several accommodation options in the area.

General Vendor Information: is available here.

Pre-shipping Information for Vendors:

Packages are to be shipped to:

Department of Radiation Oncology

Attn: Jessica Eleccion and Robyn Tannous

University of Washington

1959 NE PACIFIC STREET

SEATTLE, WA  98195  UNITED STATES

Please ensure that shipping labels from vendors show:

NWAAPM Fall Conference

October 18, 2024

Any boxes to be shipped after the conference must be fully packed with a complete shipping label (USPS, UPS, or FedEx), and handed off to Jessica Fagerstrom or another member of NWAAPM EXCOM. Vendors do not need to schedule a pick up, but should expect packages to be picked up for shipping by Tuesday, Oct 22. Please email nwaapm@gmail.com by October 9 if you are shipping items to the event, shipping items from the event, or both.

General Meeting Learning Objectives: This meeting will feature a keynote address from the AAPM president, cutting-edge scientific and professional talks, and include a session on work done at the Fred Hutch Proton Center

Dress Code: Business Casual

Parking:

We highly recommend using public transit and carpooling when possible. An interactive map is available here. Options for visitor parking include E19, E21, W12, W29. These lots all offer either pay stations or Pay-by-Phone options. Lots E01 and E18 offer visitor flat-rate daily parking for $7.85, but these are approximately 20-minute walk from the South Campus Center. We strongly recommend attendees do not count on parking in S01, immediately outside the South Campus Center Building ($20.25 daily, or $5 hourly), because this lot frequently fills on weekday mornings. Please do not park in lots S02 or S03, located immediately below S01 near the South Campus Center Building. These lots are reserved for permitted vehicles only and vehicles without a permit parked here will be ticketed.

People that are mobility-impaired should self-identify at any gatehouse when entering campus for assigned parking in a disability parking area close to your destination. Vehicles must display a valid state or UW-issued disability placard when parking in a disability stall.

Vendors may use load/unload stalls for 30-minute parking for unpacking equipment and display items. Using these spaces does not require a permit as long as all regulatory signage is followed, and that they are not used for more than 30 minutes. Lots S09, S07, and S01 are close to the South Campus Center and offer designated load/unload stalls.

Contact us

Email: nwaapm@gmail.com

Need Assistance with the site?

Email Webmaster: Rex Ayers, M.S.

Join us

The Northwest Chapter of the AAPM is a regional chapter of the American Association of Physicists in Medicine (www.aapm.org) covering the states of Alaska, Hawaii, Idaho, Montana, Oregon, and Washington. We hold two educational meetings each year with a goal of advancing the science, education and professional practice of Medical Physics.